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The United Republic of Tanzania
THE OPEN UNIVERSITY OF TANZANIA
Privacy Statement
How the Open University of Tanzania handles your personal details.
The Open University of Tanzania makes every effort to protect your privacy. In this privacy statement we will explain how we handle your personal details. We process personal details in accordance with the General Data Protection Regulation (GDPR).
This statement applies to information that is collected and used in computerized systems within the Open University of Tanzania, including our websites. This statement does not apply to websites that mention the Open University of Tanzania, but whose content we are unable to influence directly.
Collecting your personal details
The Open University of Tanzania collects personal details if this is necessary in order to provide services, conduct transactions, distribute information or grant access. The information that we collect is always intended for a specific purpose; in other words we do not collect more information than is necessary for that purpose. We may collect information on the following categories of data subjects:
- Students
- Staff, including applicants and doctoral candidates
- Prospective students
- Alumni
- External staff, including guest employees
Personal details are usually provided by the data subject. If necessary, this information may be sent to or entered into another system within the university, from an internal source system. We also receive personal details from the systems of third parties, which may be closed source systems such as Studielink or an open source system such as Twitter.
We may also collect your details if you leave them on the university’s websites, in order to keep you informed of the diverse activities at the university.
It is also permitted to collect personal information within the university within the framework of scientific research. This concerns the personal details of participants in a study. This information is processed in accordance with the law and the ‘Code of conduct for the use of personal details in scientific research’ (VSNU). If medical details are involved, Federa’s relevant codes of conduct will also apply (the codes on ‘Good conduct’ and ‘Proper Use’). If necessary, the study will be assessed beforehand by the university’s ethical committee.
Use of your personal details
Registration
The university uses personal details collected from you for operational management purposes and to be able to properly perform its legal tasks and obligations with regard to education and research. The following overview describes the most important processes that the Open University of Tanzania uses to collect personal information, stating the most important elements of each process:
- Education and educational support: applications and enrolment, education, recording results and study progress, advice and guidance, providing teaching materials, handling disputes, conducting audits, graduation, addresses and face books, timetables and the digital test system
- Research and research support: Research administration and research details
- External relations: campaigns, contact, mailing lists and newsletters, study and date of graduation, focussed on prospective students, alumni and participants in various activities; details of companies, organizations and persons with whom the university engages in diverse types of collaborations, such as contracts, processor agreements or collaboration agreements for the delivery or receipt of services and products
- Personnel matters: establishing salary agreements, arranging claims to benefits in connection to the termination of an employment contract, internal and accountant’s audits in connection to company medical care
- Operational management and finances: financial administration, purchase systems, payment systems, IT management and legal procedures Facilities: access and management systems, CCTV, identity management Generic:
- Generic
- Web content management
- Library system
- Archiving
- Visual material for communications from the university
- Participation
The responsible unit (faculty or department) must notify the ‘Data Protection Officer’ team (in Dutch: FG team) of registrations. This gives the Open University of Tanzania a complete overview of all registrations.
The data we collected can be used for statistical and scientific research. We always act in accordance with the legal requirements.